Academic Year-End Process

As the academic year nears the end; Institutions have an added responsibility of promoting the students to the next academic year.

edumerge provides a seamless process of promoting/demoting/detaining the students. Go through the article to know how?

Navigate to Administration -> Front Office -> Move Staff & Students.

To Promotion:

1. Select the From Class. (Current Class of the student to promote)

   (You can select multiple sections of the same Standard)

   Example: 1-A,1-B,1-C

2. Select To Class (Class where the student needs to be promoted)

There are some prerequisites checks to be done before you promote the student to the next class.

1. Check if all the Exams are locked, for the current Academic year

2. Check if the Report Cards are generated, for the Current Academic year.

If the Exams are not Locked & Generated the system will not allow the moment of the student. It will prompt asking to lock and generate the exams as shown in the image below.

Post the locking you can move the student to the next class.

To change the Section:

1. Select the From Class. (Current Class of the student to promote)

   (You can select multiple sections of the same Standard)

   Example: 1-A,1-B,1-C

2. Select To Class (Class where the student needs to be moved)

You have an option of moving the data of the student while changing the section you can either Click OK to move with data or Cancel to move without data as shown in the image below.

To Demote

1. Select the From Class. (Current Class of the student to promote)

   (You can select multiple sections of the same Standard)

   Example: 1-A,1-B,1-C

2. Select "Demote students to old class" into To Class.

The system will allow you to demote the student only if

1. All his fees are cleared, for the current AY.

If the fees are not clear then the institution needs to either request the parent to clear the fees or cancel all the due invoices to further demote the student.

Note: If the student has paid a partial amount in current AY then his remaining balance needs to be either canceled or the parent needs to clear the due to further move the student

To Left Institution

1. Select the From Class. (Current Class of the student to promote)

   (You can select multiple sections of the same Standard)

   Example: 1-A,1-B,1-C

2. Select "Left Institution (Students)" into To Class.

The system will allow you to move the student to a Left institution only if

1. All his fees are cleared, for the current AY.

If the fees are not clear then the institution needs to either request the parent to clear the fees or cancel all the due invoices to further demote the student.

Note: If the student has paid a partial amount in current AY then his remaining balance needs to be either canceled or the parent needs to clear the due to further move the student

Multiple Jumps in the Same Academic year

Few a times the students have to be m, moved to 2 classes ahead. for example, a student is in 1st Std and is to be moved to 3rd Std, the below procedure needs to be followed in that case.

1. First Promote the student from 1st to 2ns Std

2. Then from 2nd Std again Promote the student o 3rd Std.

This is how you can jump the student to multiple classes.

Happy Learning ?